Planning for Biostatistics Collaboration (Recharge) Center
Model 1
Service charge for IT support, professional expenses, and administration of recharge center; as well as Core Director, Scientific Director/Advisor (and possibly some minor charge for the Advisory Board)
Model 2
Recharge for MS and BS Biostatistician time with costs for Model 1 folded in
Level I Basic Services (Biostat I & II, IT-Programming, R/C prelimin dev, billing/administrative)
Level II Comprehensive Services (Biostat III + same as above)
Model 3
Recharge for PhD biostatistician support, including all MS biostatistician time and charges in Model 1
Model 4
Don't charge for support for a faculty biostatistician, even if she is the only biostatistician on the grant. Charge enough for support for MS biostatisticians to cover all IT and most of the professional costs for all.
Costs
Salaries
Base on 1400 or 1500 hour year
Single salary based on average of all MS biostatisticians, or multiple levels according to salary categories
Steve Todd would prefer to see fewer levels
Ramifications and potential advantages
Effort reporting is simplified
Collaboration Plan will need to be changed to charge same amount grants are charged
There can be a rebate to departments
Market adjustments to salaries are best made yearly
Grants may only increase 3%/year
Can go higher but PIs are not happy
OH cost recovery + financial support for computer purchases/replacements, professional expense, etc.
Seed money from SOM for start-up/development of R/C center
Grant Proposal Budgets
To recharge center: hours or $/year
Definition and Charge Menu for Distinct Lines of Business
Grants
Project Level for full participation on grant
Suggest % effort for PhD/faculty Biostatistician + Model 2 costs
Experimental or study design
suggest _ + Model 1 or Model 2 costs
Sample size calculations
suggest
Data management
suggest
Data analysis
suggest
Manuscript preparation
suggest
Consulting Services - Internal or External Clients
Project level or full analysis
Suggest % effort for PhD/faculty Biostatistician + Model 2 costs
Experimental or study design
suggest _ + Model 1 or Model 2 costs
Limited or discreet analysis
suggest
Charge to External Clients
Academic or other nonProfit Institutions charge = Internal rate + 20%
Core Director - Daily management, intake mtg with PI, assessment of services needed and associated costs, coordination with PI and participants to make sure work is balanced; communication with participants regarding Scope of Work and potential adjustments to charge structure
Deliverables and related tasks (JBlume)
Action(s) Needed
Examine current grant (cyle + costs)
Important Notes
Fees for VU internal users must be the same, i.e. same cost for same level of service
Department-initiated grants will include the core services charge.
Questions/Comments
What is Vanderbilt's experience with transitioning grant % effort projects to recharge?
Is it advantageous to channel industry contracts through recharge; if so, a plan for spending excess revenue s/b developed.
IT costs for the department are charged to the department; IT costs for the division are provided by the Cancer Center. Per Susan, IT costs for the latter can still be recovered.