---+Planning for Biostatistics Collaboration (Recharge) Center ---+++Model 1 * Service charge for IT support, professional expenses, and administration of recharge center; as well as Core Director, Scientific Director/Advisor (and possibly some minor charge for the Advisory Board) ---+++Model 2 * Recharge for MS and BS Biostatistician time with costs for Model 1 folded in * Level I Basic Services (Biostat I & II, IT-Programming, R/C prelimin dev, billing/administrative) * Level II Comprehensive Services (Biostat III + same as above) ---+++Model 3 * Recharge for !PhD biostatistician support, including all MS biostatistician time and charges in Model 1 ---+++Model 4 * Don't charge for support for a faculty biostatistician, even if she is the only biostatistician on the grant. Charge enough for support for MS biostatisticians to cover all IT and most of the professional costs for all. ---++Costs ---+++Salaries * Base on 1400 or 1500 hour year * Single salary based on average of all MS biostatisticians, or multiple levels according to salary categories * Steve Todd would prefer to see fewer levels ---++Ramifications and potential advantages * Effort reporting is simplified * Collaboration Plan will need to be changed to charge same amount grants are charged * There can be a rebate to departments * Market adjustments to salaries are best made yearly * Grants may only increase 3%/year * Can go higher but PIs are not happy * !OH cost recovery + financial support for computer purchases/replacements, professional expense, etc. * Seed money from SOM for start-up/development of !R/C center ---++Grant Proposal Budgets * To recharge center: hours or $/year ---+++Definition and Charge Menu for Distinct Lines of Business ---++Grants * Project Level for full participation on grant * Suggest % effort for !PhD/faculty Biostatistician + Model 2 costs * Experimental or study design * suggest _ + Model 1 or Model 2 costs * Sample size calculations * suggest * Data management * suggest * Data analysis * suggest * Manuscript preparation * suggest ---++Consulting Services - Internal or External Clients * Project level or full analysis * Suggest % effort for !PhD/faculty Biostatistician + Model 2 costs * Experimental or study design * suggest _ + Model 1 or Model 2 costs * Limited or discreet analysis * suggest ---++Charge to External Clients * Academic or other nonProfit Institutions charge = Internal rate + 20% * For Profit Entities (Pharmas, Technology Companies) charge = Internal rate + 60% ---++Roles and Responsibilities * Sr Scientific Director - Advising and oversight * Core Director - Daily management, intake mtg with !PI, assessment of services needed and associated costs, coordination with !PI and participants to make sure work is balanced; communication with participants regarding Scope of Work and potential adjustments to charge structure ---++Deliverables and related tasks (!JBlume) ---++Action(s) Needed * Examine current grant (cyle + costs) ---++Important Notes * Fees for VU internal users *must be* the same, i.e. same cost for same level of service * Department-initiated grants will include the core services charge. ---++Questions/Comments * What is Vanderbilt's experience with transitioning grant % effort projects to recharge? * Is it advantageous to channel industry contracts through recharge; if so, a plan for spending excess revenue s/b developed. * !IT costs for the department are charged to the department; IT costs for the division are provided by the Cancer Center. Per Susan, !IT costs for the latter can still be recovered. <!-- 3/25/10 Attendees: Donna Bock, WJ Cunningham, Seth Martin and Linda Stewart The only contract in 8010 is GlobeImmune. To answer the question re BCC or 404, ask if the contract is based on milestones/deliverables or per hour consulting; former = 404 if per hr =BCC Cost center 304-268-8020 is residuals only. NOAA is in 8030 and contract dates need to be checked. U Sampson's consulting project is in there too, but Zhouwen's work is ending this mo. Finally, Connective Ortho was run through 8030 but the work is complete and it has been invoiced/unpaid; otherwise, it's residuals. Faculty and staff consulting hours will be recorded in dbc and WJ will adjust payroll accordingly (prepare RDC). Core time tracking will be used for grants that staff biostatisticians are working on; Seth will arrange training for Donna, WJ and himself w/Susan Meyn (via April Greer). Purchases w/b based on % effort in personnel in the BCC, e.g., STATA software was purchased for Renee and the charge to 8100 w/b 50% and 50% to operating 100% of Seth and Wenli charges to BCC; Renee 50% (phones, etc.) J Blume's time .25 watch APS and remove at appropriate time Action Items: LDS will ask Frank re NOAA LDS will ask Jeffrey re Renee's time that has been charged to faux 0030 from July 1 - Feb 28. LDS will ask re AMGEN (Matt Austin) - new 404 or BCC LDS will look into Novartis - new contract? -->
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