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Questions:

  • Will the days of the week still have themed topics? For example, currently Wednesday is for surgery and emergency medicine.
    • Yes but we'll have a few more exceptions than at present
  • Who will be monitoring the emails every day or week for T,Th,Fr clients? (from Dan Ayers)
    • This would be handled as now with everyone getting mail to biostat-clinic and statisticians who come to the day in question taking the lead in answering emails
  • It seems odd that investigators would see a short walk to 2525 as a "significant drawback" given that they are getting free statistical advice; I would think those who really need assistance would not be bothered by this. I wonder how much effort we should expend maintaining multiple meeting locations for this subset of investigators. (Chris Fonnesbeck)
    • Agreed, but how about lots of effort, considering that it would also benefit department colleagues who don't have an office at 2525 WEA. Also, if we don't maintain clinics at the MCN conference room, would we risk losing that conference room?
    • Yes we would risk that. Let's monitor attendance at the two locations to learn about this
  • Will Department seminar still be held on Wednesday at MRBIII, room 1220? If yes, it may be more efficient if we keep Wed's clinic at MCN. (Dandan Liu)
    • Definitely worth considering having M Th clinics at 2525 - what do others think? Seminar will remain in the same room; no conference room in 2525 is large enough.
    • I think choosing Wednesdays as one of the days to keep clinics at MCN would be a practical choice because of logistics.

Bryan's Thoughts: Given our move, it seems important to maintain high visibility in the Medical Center, and one of the best ways to do this is with clinic -- and probably keeping the clinic in Medical Center North -- for the majority, if not all, of the days. I would assign a clinic date to one faculty and one staff every day of the month (e.g., Bryan and Svetlana are assigned the 3rd Friday every month). These people could then respond to emails corresponding to their selected day, and if they cannot be there, they are responsible for trading with someone to get a substitute. That guarantees daily coverage, even if people just drop in.

Plan for Clinic Changes With the Move to 2525 West End

  • Monday and Thursday clinics will move to 2525 (Tuesday and Friday clinics draw more basic scientists who are unlikely to be working near 2525)
    • Probably in new large conference room
  • Tuesday, Wednesday, Friday clinics will not be staffed at D2221 MCN unless an investigator has requested a clinic in advance by emailing biostat-clinic@list.vanderbilt.edu by 9am of the morning of the clinic
  • We will monitor attendance on MTh vs TWF to see if we need to move the two days back to MCN because of 2525 being a significant drawback for investigators

Ideas for Improving / Expanding Clinics

  • Clinic email list: if an email discussion persists after scheduling a time, correspond directly rather than emailing the clinic list.
  • Encourage attendence by biostatisticians for their continuing education, improving collaboration skills, and practice making recommendations to researchers
  • Rotate in journal clubs
  • Make an e-mail list of all clinic attendees for each day of the week
  • Send an e-mail inviting people to attend and mentioning who will lead the session and what the topic will be
  • Include a Booster Shot in every email with a short practical biostatistical lesson/update so that people are not annoyed by these e-mails
  • Construct a web survey for assess how well clinics are serving the intended audience
  • Have presentations in each clinics once per month
    • Notify all past attendees a day in advance
    • Point to survey URL
    • Also advertise some of these as "booster shots" for stat knowledge
  • When taking questions, try to transform some of them into demonstrations, to hold the interest of attendees who didn't ask the question
  • Try to solve the persons problem during the clinic so they leave with a solution and also a new skill, rather than simply listing all of their flaws
  • As you talk with investigators, especially fellows and medical students, encourage them to bring their very interesting question to Biostatistics Clinic at noon on X day.
  • Encourage investigators to bring manuscripts that they are about to submit for publication. Put the ms on the large screen and give them ideas for improving.
  • Encourage investigators to bring grant applications before they submit and do the same.
  • Invite Emphasis medical students, MPH students, and MSCI students to attend the clinic - an email once per month might be sufficient.
  • We can get another article in the Reporter if we write a good draft that is interesting and newsworthy. We should also get some good photos - to show how much fun clinic is.
  • Install flat panel screen outside our department office with notices and photos of Clinic.
  • If 10 people come to clinic and 2 bring data sets, the goal should be to solve the problems of the 2, entertain all 10, and make sure everyone leaves with a new tool in their toolbox.
  • To make it more interesting, put the data set up on the screen as soon the clinic begins. It is much more interesting than simply discussing it.
  • Encourage SON, VKC, and IGP faculty and students to come
  • Widely distribute a brochure
  • Survey past clients
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Topic revision: r12 - 10 Oct 2013, BryanShepherd
 

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