Business Manager (Seth Martin)

BUSINESS and FINANCE

Business

• Develop and manage recharge center
• Work with director to develop university research core
• Develop departmental policy and guidelines
• Facilitate larger scale agreements (VA)
• Ensure proper FTEs for available work
• Ensure federal and institutional guidelines are met
• Work closely with Office of Research CORE director
• Ensure consistent application of policies and guidelines
• Develop annual service fees
• Create processes and systems to capture accurate billing
• Work with OOR Systems Development to improve and enhance CORE billing system
• Work with IT to develop systems within department’s database
• Develop reports
• Users and/or customers
• Executive summaries
• Maintain webpage with description of services and current fee schedule

• Oversee operations
• Develop systems/process for tracking budgets
• Work with other departments to provide grant core budgets
• Facilitate the transition to core billing
• Communicate with PIs and business personnel, internally and externally, regarding core services and billing questions
• Communicate with core employees regarding project assignments and core policies and procedures
• Ensure proper, accurate, and timely initiation of core billings on awarded projects
• Monitor monthly billings per employee to compare expected and actual billings
• Work with division personnel to begin divisional core billing
• Supervise AAIII who may relieve or assist with above duties
• Supervise Administrative Manager who coordinates and initiates effort distribution changes
• Work with AAII who reviews/approves COEUS applications and maintains department’s grant database
• Participate in Allocation Committee meetings and make project assignment recommendations to the director

Manage external “milestone” (non-hourly) industry contracts

• Facilitate negotiations
• Work with Office of Contract Management to execute contracts
• Facilitate amendments as needed
• Ensure invoicing and collection
• Produce 1275 budgets
• Supervise Administrative Manager who may relieve or assist with above duties

Finance

• Supervise Administrative Manager responsible for P/R
• Review EDCs, RDCs, cost transfer memos, job and position changes, APFs, New Hire PAFs
• Ensure proper application of departmental policies/guidelines re effort
• Review/approve all JEs produced by Administrative Manager or AAIII
• Ensure DOF requirements are met
• Reconcile recharge center G/L and labor distribution
• Run DMS reports
• Review DMS
• Initiate correcting JEs
• Maintain documentation/files
• Produce 304 annual budget (BudgetPro)
• Provide budget support to DA
• Manage FYE (DOF) activity for recharge center
• Calculate and distribute annual research reward
• Produce financial reports as requested
• Provide recommendations on financial issues to management as necessary

Other

• Maintain up-to-date knowledge of industry trends and regulations
• Attend internal and external meetings
• Read applicable notifications and publications
• Assist other department personnel as necessary