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(23 Jun 2016,
DalePlummer
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---++Business Manager (April Cribbs) ---+++BUSINESS and FINANCE ---++++Business * Develop and manage recharge center * Work with director to develop university research core * Develop departmental policy and guidelines * Facilitate larger scale agreements (VA) * Ensure proper FTEs for available work * Ensure federal and institutional guidelines are met * Work closely with Office of Research CORE director * Ensure consistent application of policies and guidelines * Develop annual service fees * Create processes and systems to capture accurate billing * Work with OOR Systems Development to improve and enhance CORE billing system * Work with IT to develop systems within department’s database * Develop reports * Users and/or customers * Executive summaries * Maintain webpage with description of services and current fee schedule * Oversee operations * Develop systems/process for tracking budgets * Work with other departments to provide grant core budgets * Facilitate the transition to core billing * Communicate with PIs and business personnel, internally and externally, regarding core services and billing questions * Communicate with core employees regarding project assignments and core policies and procedures * Ensure proper, accurate, and timely initiation of core billings on awarded projects * Monitor monthly billings per employee to compare expected and actual billings * Work with division personnel to begin divisional core billing * Supervise AAIII who may relieve or assist with above duties * Supervise Administrative Manager who coordinates and initiates effort distribution changes * Work with AAII who reviews/approves COEUS applications and maintains department’s grant database * Participate in Allocation Committee meetings and make project assignment recommendations to the director ---++++Manage external “milestone” (non-hourly) industry contracts * Facilitate negotiations * Work with Office of Contract Management to execute contracts * Facilitate amendments as needed * Ensure invoicing and collection * Produce 1275 budgets * Supervise Administrative Manager who may relieve or assist with above duties ---++++Finance * Supervise Administrative Manager responsible for P/R * Review EDCs, RDCs, cost transfer memos, job and position changes, APFs, New Hire PAFs * Ensure proper application of departmental policies/guidelines re effort * Review/approve all JEs produced by Administrative Manager or AAIII * Ensure DOF requirements are met * Reconcile recharge center G/L and labor distribution * Run DMS reports * Review DMS * Initiate correcting JEs * Maintain documentation/files * Produce 304 annual budget (!BudgetPro) * Provide budget support to DA * Manage FYE (DOF) activity for recharge center * Calculate and distribute annual research reward * Produce financial reports as requested * Provide recommendations on financial issues to management as necessary ---++++Other * Maintain up-to-date knowledge of industry trends and regulations * Attend internal and external meetings * Read applicable notifications and publications * Assist other department personnel as necessary
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Topic revision: r5 - 23 Jun 2016,
DalePlummer
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