Administrative Assistant III (Sherry Stokes)

EXECUTIVE SUPPORT and FACULTY HUMAN RESOURCES

Executive Support

• Calendaring
• Manage calendar of department chair as directed by Assistant to the Chair
• Manage calendar of vice chair
• Manage calendar of department administrator
• Transcription for vice chair as required
• Lunch with the Chair (CQI)
• Set luncheon date
• Secure luncheon site
• Ensure full complement of attendees

Gifts

• Maintain gift records/reconcile monthly gift report
• Prepare and ensure timely mailing of annual thank you letters from chair to donors

Other duties/projects as assigned

Faculty Human Resources

• Recruitment
  • Assist/support Assistant to the Chair in the recruitment of faculty
  • Work with AAII with regard to candidate travel arrangements
• Human resources
  • New hires
  • New faculty orientation
  • Extant faculty
  • Assist/support Assistant to the Chair in timely processing

Faculty Appointments and Tenure

• Faculty promotions
• FMLA
• Annual salary letters

International Support Services (VISIT)

• Maintain records and ensure timely processing
• Permanent residency
• Visas