6 mo evaluation/recommend increases where appropriate
Staff promotions
FMLA
Exempt Time Off Report
VPES
Coordinate all annual evaluations with DA
Ensure policy compliance
Annual salary letters
International support services (Vanderbilt International Services and International Tax --VISIT)
Maintain records and ensure timely processing
Visas
Permanent residency
Travel (Faculty, Staff, Graduate Students and Guest Travelers)
Make travel arrangements and book travel using FROSCH (flight, hotel, ground transportation, registration, etc.)
Prepare traveler’s package for accumulating receipts and expense documentation (include pertinent policies and guidelines including waiver for car rental insurance, reimbursement policies, etc.)
Manage travel authorizations and travel expense reports
Develop and maintain tool for tracking authorizations/expense reports to ensure completion and/or reimbursement
Ensure compliance of expenses with department and institutional policies
Ensure reimbursement where appropriate (including Supersaver)
Coordinate with travelers/entities for international travel compliance
Export control
International Travel questionnaire
Foreign Travel Requests for charging to grants
Arrange and book travel for visiting guests and speakers
Prepare travel itineraries (flight, hotel, ground transportation and/or car service)
Coordinate with chair and faculty and prepare meeting itineraries for faculty/staff travelers, guests and visiting speakers
Ensure smooth transition between meetings
Event Planning and Execution
Coordinate recurring events, meetings, seminars and nonrecurring special events
Secure location/room reservations
Coordinate catering
Ensure appropriate A/V accessibility
Advertise internally and externally and invite per chair
E-mail
Hallway monitor
Flyers
University publications
Provide support during meetings as required
Ensure printing and provide handouts as needed
Monthly seminars
Secure presentation abstract
Secure speaker’s CV
Quarterly events to include:
All Department meeting
Develop agenda (finalize with DA one week in advance of meeting)
Provide tech support during meeting
Secure presentation on departmental research and upload presentation to Wiki
Annual events to include:
Regression Modeling Strategies (RMS) course * Maintain website for registration * Invoice for payment from registrants * Receive and deposit payments
Supervisor Retreat
Business-Admin Retreat
MS Retreat coordinated with MS Biostatistician
Fun committee coordinated with CQI point person
Student Welcome party
Holiday/Winter celebration
Past nonrecurring events (examples):
Department 5 year celebration
Chair’s milestone birthday celebration
Other
* Other Support back-up
* Biosketch back-up
This topic: Main > AdmBusTeam > AdminAsstIIEAA
Topic revision: revision 7