How To Complete Your Conflict of Interest Disclosure (COI)

Every Vanderbilt faculty and staff member is required to complete an annual disclosure. The annual time period begins July 1st and ends June 30th (fiscal year). At least one disclosure must be completed during that time frame. We encourage you to complete your annual disclosure in a timely manner. As part of our annual performance evaluation requirements, all staff are required to have completed a conflict of interest (COI) disclosure.

To complete you COI:
  1. Click on the following link to log into the system with your VUNET ID and Password:
    • If this link does not work, please copy and paste the link into your internet browser address bar.
  2. Click My Disclosures in left sidebar
  3. Click Create Disclosure button
  4. Follow the instructions, answering any required questions
  5. Using the Continue button on the lower right hand side of the page, click through the disclosure pages, making sure that you have chosen an Approver and entered their phone number in the appropriate field. Your Approver is your primary supervisor who submits your annual evaluation.
    • Please remember that the function for choosing your approver works like the VU "People Finder." It works best if you enter only the last name of your approver, click the Select Approver button, and then click the Select button next to their name from the list which is returned.
  6. If there are no blank answers or error messages on the last page of the disclosure process, you will see a Submit button on the right side of the page
    • You MUST click the Submit button in order for your disclosure to be submitted to your approver.
  7. The system has an email notification process so once you submit your disclosure, your supervisor will receive an e-mail.
    • Your approver should then go to the same website to review and approve your COI.

If you need detailed instructions for completing your disclosure,
  1. Click the FAQ link on the left hand side of the page.
  2. Click the Conflict Disclosure System User's Guide link.
  3. Go to page 5 of the guide to find detailed instructions on the disclosure process.
  4. If you have any questions about completing the process or need help using the system, please email
Topic revision: r3 - 28 Mar 2012, EveAnderson

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