Administrative Officer (Donna Bock)


Sponsored Projects

  • Pre-Award grant management
    • Grant budget development
    • COEUS proposal development, PEER
    • Submission, with PI, to (or other entity )with OSP approval
    • Secure or provide subaward documents
    • Develop/coordinate/submit JIT requests
  • Post Award grant management
    • Set up and maintain grant 404s
    • VUMC budget submission/revisions with 1275 budgets
    • Monthly reconciliation of G/Ls and labor distribution
    • DMS reports and review
    • Monthly project reconciliations
    • Develop and submit eSNAP on eRA Commons, submit COEUS, PEER
    • Manage subaward contracts
    • Work with Contracts Management to secure executed contracts and annual amendments
    • Ensure payment of invoices to subs
    • Ensure collection of invoices from prime institute s


  • Backup COEUS review/approve
  • Supervise AAII responsible for Other Support, biosketches and department database (dbconnect) for managing grant information

Staff Affairs

  • Supervise AAII responsible for staff human resources, travel and event planning
  • Develop systems and processes for managing HR processes, enhancing/tracking travel and event planning

Fiscal Management and Strategic Planning

  • ePAC (P/R) Home Department Executor (104268 & 104267)
  • Monthly department fiscal reports
  • DOF quarterly APS report
  • Develop annual budget (BudgetPro)
  • Create and/or develop reports (DMS, BA3, eDOG, etc.)
  • Salary equity review and recommendation
  • Projects as needed in support of DA/Chair
Topic revision: r5 - 10 May 2012, LindaStewart

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